Privacy Policy

Privacy Policy

RevisionDate of enactment: 8th September 2014

RevisionDate : 1st April 2022

Goodcom Asset Co., Ltd.
President and Chief Executive Officer (Preseident and CEO) Yoshikazu, Nagashima

 

Our company understand the importance of personal information, thus we will obey the law and strive our best to protect personal information. In addition, we will follow the following policy to maintain and update our IT system. We will constantly improve our system to provide a safe environment for our customer.

  1. 1. We only collect necessary personal information that is needed for our business, for employment, or for HR management. We do not use your Personal Information that exceed this range. In addition, we will take measures to prevent unintended use
  2. We obey laws that regulate personal information.
  3. 3. Our hosting services maintains its systems in accordance with reasonable industry standards to reasonably secure the information of its customers. Moreover, we provide immediate support to deal with any security problem.  In addition, if it is determined that there is a problem with the protection of personal information, we will promptly take corrective measures.
  4. If there is any complain toward our security system, we will not hesitate to respond to it.
  5. We will update our personal information maintain system constantly in order to provide a secure environment.

Contact information

This policy is followed by entire employee from our company. From our Homepage, you can easily access to our brochure.

About our privacy protect policy, please contact us on the following:
Sumitomofudousan-nisisinsyuku Bld.17kai, Nishishinjuku , Shinjuku-ku, Tokyo, 160-0023, Japan
Goodcom Asset Co.,Ltd. Contact number
TEL: 03-5338-0170 (Hours: 10:00-18:00※)
※Our office will be close on Saturday, Sunday, Holiday, Year-end and New Year holidays, and Golden week.

Personal information handle

1. Purpose
(1) We will send you a document before we receive personal information from you (including homepage or email)

(2) Other purposes

Category Purpose
Customer information (Our supplier,etc.) Guidance of our products and service
Customer information accompanying business consignment To properly carry out delegated work
Roster information Guidance of our products and service
Telephoning information For our employee educational purpose

Telephone content confirmation

Recruitment applicant information to be viewd on the recruitment site To recruitment selection procedure and to contact

About Holding personal data

Regarding the retained personal data or records provided by third parties held by the Company, notification, disclosure, correction, addition or deletion, suspension of use, erasure and third party of the purpose of use from the person or his / her agent We will respond to requests for suspension of provision to (hereinafter referred to as “requests for disclosure, etc.”) as follows.

  1. Company name
    Good Com Asset Co.,Ltd
    17F, Nishi-Shinjuku Building, Sumitomo Real Estate, 7-20-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-0023
    President and CEO Yoshikazu Nagashima
  2. Personal information manager
    Title of manager: personal information manager Managing Director
    Division: Administration Division
    Phone number: 03-5338-0170
  3. Holding personal data
    Category Purpose
    Customer information (user, etc.) Response toward inquiry
    Guidance of our products and service (Our supplier, etc.) Guidance of our products and service
    Our employee information Employee’s HR management, business management, health management, security management.
    Our recruitment information To contact our candidates and for recruiting business
    Shareholder information information disclosure, distribution, contact.
    Roster information Guidance of our products and service
    Phone inquiry For our employee’s educational purpose
    Confirmation of phone content
    Specific personal information For the purpose of use stipulated in the Number Usage Law
  4. Consignment of personal information handle
    In order to run business, we may consign external for handling personal information for above purpose. We will choose high quality contractor to make proper use of personal information with high security.
  5. Where to make complaints regarding the handling of retained personal data
    17F, Nishi-Shinjuku Building, Sumitomo Real Estate, 7-20-1, Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-0023
    Good Com Asset Co., Ltd. Personal information inquiry window
    TEL: 03-5338-0170 (Reception hours 10: 00-18: 00 *)
    * Saturdays, Sundays, national holidays, year-end and New Year holidays, and Golden Week will be handled on the next business day or later.
  6. Personal Information Protect Organization
    Our company is a member of the following Personal Information Protect Organization.
    If you have any complaint toward our company’s privacy policy, please contact following organization.
    JIPDEC Privacy Policy Complaint

    <Address> Roppongifua-suto Bld.12F, Roppongi , Minato-ku, Tokyo, 106-0032, Japan

    <Phone> 03-5860-7565 0120-700-779

  7. Procedures for responding to requests for disclosure of retained personal data or records provided by third parties
    Request for personal information disclosure

    1. Apply for disclosure
      Please make an inquiry from above Personal information inquiry
      * If you wish to disclose by electromagnetic procedure, please let us know.
      As a rule, we will process according to your request
    2. Procedure for disclosure
      1. After we receive your application, we will send you an invoice.
        • Notification of purpose: Purpose of personal information usage invoice
        • Disclosure: disclosure invoice
        • Revise, reinforce, delete, and stop providing personal information to third party: personal information revise and termination invoice.
      2. Please send your invoice, power of attorney (if needed), and postal money order (for purpose of usage Retained personal data disclosure, such as invoices) to above Personal Information Inquiry.
      3. After we receive your invoice, we will confirm your personal information with you (ex: ask you your phone number or birthday).
      4. We will send you the document by mail.
    3. Documentation to prove of delegation
        If you need an attorney, there is something must be check with your attorney.
        An attorney must provide documentation to prove that he or she is delegated by the principal. Please send attorney’s identification as well. Also, please send each document not including personal number, or treat all digits with black.
    4. <Disclosure request>
      • Power of attorney from the principal.

      <If attorney is a minor> please provide one of the following documents

      • Certificate of family register
      • Resident’s card (with relationship recorded)
      • Proof of the Authority of Statutory Representation

      <If attorney is an adult ward’s legal representative> please provide one of the following documents

      • Guardianship Registration’s certification of registered matters.
      • Proof of the Authority of Statutory Representation
    5. Identification of attorney
      • • Driver’s license
      • • Passport
      • • 3. Health insurance(Please submit all digits of the insured person’s symbol, number, etc. in black)
      • • Resident’s card
      • • Basic resident register card
  8. Request for notification of purpose or disclosure fee
    One request is 1,000 yen (tax excluded)
    (If you make a paper request, please enclose the postal exchange with the invoice you send. If you request by other methods, we will consult with you at the time of request.)
  • Details of the personal information handling system and measures taken
    (1) Formulation of basic policy
    As a privacy mark certified business operator, we have formulated a “personal information protection policy”. In order to ensure the proper handling of personal data, we have formulated personal information protection rules based on relevant laws and guidelines, and are operating PMS (Personal Information Protection Management System).
    (2) Development of discipline regarding the handling of personal data
    The handling method, responsible person / person in charge, and their duties are stipulated in the Personal Information Protection Regulations at each stage of acquisition, use, storage, provision, deletion, disposal, etc.
    (3) Organizational safety management measures
    1.Based on the personal information protection regulations, appoint a department manager regarding the handling of personal data, centering on the personal information protection manager, and clarify the employees who handle personal data and the range of personal data handled by the employees, We have established a reporting and communication system to the personal information protection manager when we grasp the facts or signs that violate the law or handling regulations.
    2. In addition to conducting regular self-inspections regarding the handling status of personal data, we also carry out audits (including renewal examinations) by other departments and outsiders.
    (4) Human safety management measures
    1.We provide regular training to employees regarding points to note regarding the handling of personal data. In addition, we are calling attention to new threats such as Zero Day attacks as appropriate.
    2.Matters concerning confidentiality of personal data are described in the work regulations.
    (5) Physical safety management measures
    1.In the office that handles personal data, we control the entry and exit of employees and restrict the equipment they bring in, and take measures to prevent unauthorized persons from viewing personal data. Outsiders accept visits in a reception space without personal data, and if it is unavoidable to allow entry to the office, record it on the entrance / exit reception slip so that the respondent does not always accompany personal data. We are doing it.
    2.Take measures to prevent theft or loss of equipment, electronic media, documents, etc. that handle personal data, and when carrying the equipment, electronic media, etc., including movement within the office, personal data can be easily found. We are taking measures to prevent it.
    (6) Technical safety management measures
    1.We control access to servers and business systems to limit the range of personal information databases handled by the person in charge.
    2. We have introduced a mechanism to protect information systems that handle personal data from unauthorized access or software from the outside.[Privacy policy and purpose of personal information protection]
    * The purpose of personal information protection is set company-wide or departmentally as a goal or goal to achieve the personal information protection policy (from the privacy mark construction and operation guidelines).
    * At our company, proper handling of personal information is included in daily business procedures, and as a result, we believe that the purpose of personal information protection is to suppress the manifestation of personal information protection risk. As an initiative for that purpose, we are operating and continuously improving based on the PMS annual plan.
    * Specifically, in order to verify every year whether or not the personal information protection policy has been achieved through all PMS activities, the purpose of our personal information protection is shown in the table below. We confirm the degree of achievement of that purpose through activities based on the PMS annual plan. At the same time, we guarantee that personal information is handled properly by undergoing a third-party evaluation through a renewal examination once every two years.

    Main PMS (Personal Information Protection Management System) Operation Details

    Implementation content manager Responsible person Implementation period Ex-post evaluation
    Review of personal information Personal information department manager Personal information protection manager October Approval record
    Risk assessment / countermeasures Personal information protection manager Top management November Approval record
    Review of laws and regulations Personal information department manager Personal information protection manager May Approval record
    Reassessment of contractors Personal information department manager Personal information protection manager October Approval record
    Regular PMS education Personal information department manager Personal information protection manager November Implementation record
    Periodic operation confirmation Personal information department manager Personal information protection manager quarter Implementation record
    Periodic internal audit Each auditor Personal information protection audit manager October Implementation record
    Management Review Personal information protection manager Top management January Implementation record

Governing Law

Goodcom Asset Co. Ltd makes no representation that this Privacy Policy and such practices comply with the laws of
any other country. Visitors who use the Site and reside outside Japan do so on their own initiative and are responsible
for compliance with local laws, if and to the extent local laws are applicable.
If you reside outside of Japan, by using our Site, you consent to the transfer and use of your information outside
your country.